As a landlord, it is indeed your responsibility to inform your Tenant(s) on everything that is included in the contract; especially the date that they will be out of the contract. This should be standard operating procedure. Landlords should not depend on their Tenants to remember the expiry date of their contracts.
Importance of Informing the Tenants
So, inform the Tenants. It certainly will not do any harm. Do not wait for the term to expire or for disasters to occur before you start checking the contracts. Aside from the date of the contract expiration, it is also important that the Landlord informs the Tenant of the other details included in the agreement.
For instance, if the contract says that the Tenant needs to vacate the property after the contract expires, the Tenant should be reminded of that at least one month before the said date. Landlords should know if the Tenants have made necessary arrangements regarding moving out and other details pertaining to the property.
If you are a Landlord and you want to make sure that your Tenant has the full understanding of the contract details, you should try to discuss everything before you actually let them move into the property. That is the best way of avoiding any issues in the future.
If you fail to inform your Tenant of the contract expiration, you may have to deal with an angry Tenant or a very damaged property. You should understand that if your Tenant needs to move out of the property after the term, they may actually leave without letting you know. You do not have any right to go after them then in the case you discover that they have messed up your property. Once the term has expired and the tenant left, you will be on your own. If there are damages left, then it is your job to fix that.
If the contract stipulates that the tenant can renew the contract, then you must be ready for the renewal contract to be signed before the existing contract expires. This is how a responsible Landlord should think. This is the kind of mentality that would definitely keep all the troubles away.
Having an open communication with your Tenant is very important. This will give both of you the chance to discuss matters during the tenancy period. Your Tenant gets to tell you about potential problems, and you get the opportunity to fix them before they become difficult to handle.
You should be available for your Tenants and they should be available for you. Communication is the key to a good Landlord-Tenant relationship. You need to know if your Tenant is happy with the place and the overall situation. If they have the option to renew, you should be able to find out if they wish to stay or leave.
Lastly, do not forget to check the contracts regularly. This is critical especially if you have multiple Tenants. Not all contracts are created equal, keep that in mind.
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